One of the most important and legally necessary instrument that should be created and maintained by personnel departments are the personnel files of employees. Although the documents and records kept in the file may vary as regard to qualification of employee and nature of business, some of them are essential. The complete, well-arranged and updated documents all in one place will be very useful and at hand when the employer wants to make any kind of decisions relating to employees, and also they have evidential value for the official authorities and before the courts in case of audit or lawsuits.
Turkish Labor Law No. 4857, Article 75 stipulates that; “The employer shall arrange a personnel file for each employee working in his establishment. In addition to the information about the employee’s identity, the employer is obliged to keep all the documents and records which he has to arrange in accordance with this Act and other legislation and to show them to authorized persons and authorities when requested.”